REPORTING TO BOOKKEEPER SUPERVISOR

Main Purpose of job:

• To maintain the financial records of allocated Pension Funds, make investments and prepare relevant financial information.

Main Responsibilities

1. Payments and Receipts

• Process daily payments and ensure that they are properly recorded before they are forwarded to the banks.
• Analyze daily cash positions for allocated Pension Funds.
• Capture cheques and deposits on Arms & Ability and posts all transactions.
• Banks pension contributions for pension funds under portfolio on receipt.
• Monitors pension fund movements and invests all excess funds in any account immediately.
• Constantly checks bank balances for all pension funds and portfolio and takes requisite measures.

2. Reconciliation of Pension Funds Investments

• Captures investment schedules on Arms & Ability and calculate interest on investment schedules.
• Calculate profit or loss on sale of investments
• Reconciles the ledger and the Investment Managers valuation reports to indicate investments made on behalf of each pension fund.

3. Preparation of Financial Statements

• Prepares financial statements on a monthly basis for each pension fund under his/her portfolio, reflecting movement of funds
• Prepares financial statements for inclusion into Trustees packages and for use during meetings and financial year end reports
• Prepares accounts from Trial Balance as per stipulated format (PPFR)
• Prepares all the necessary schedules to support the figures in the Accounts
• Prepare bank reconciliation statements for allocated pension funds
• Prints the requisite bank reconciliation and statements
• Ensures that year-end accounts are done and audited within four months after the year end
• Submits information required for Trustee packages to the Administration department 10 days before the Trustee meeting

4. Preparation of Reserve Accounts and Ledger Accounts

• Using financial statements for Trustee meetings, prepares the Reserve Accounts showing the liabilities of the Pension Fund based on the last Actuarial Review
• Ensures that accounts are submitted timeously

5. Any Other Duties

• Performs any other duties as directed from time to time by the Senior Bookkeeper.