Our established Client within the Agri/Hort/FMCG/Distribution/Export Sector is looking for a Finance and Administration Officer (FAO) with 3 years’ relevant experience in an FMCG Account environment and should have a proven track record of implementing strong internal controls.

Job Title: - Finance and Administration Officer (FAO) – Bulawayo Depot
Job Purpose:
The position exists to ensure that adequate funds are available with the organization during the outflow of funds and to ensure optimum utilization of the funds.
Reports to: Finance Manager – Marketing
Major Functions/Accountabilities:
Ensure that cash banked daily and weekly tallies with the end of day Cash Sales till Up Report Summary.
Maintain petty cash; disburse petty cash with corresponding petty vouchers.
Update the petty cash vouchers in Sage Evolution and perform regular cash on hand counts
Ensure that the depot always has appropriate ways of detecting fake notes and ensure that cash is kept in safe place that is locked with accountability in the event of loss.
Ensure that all goods purchased are properly recorded on the Goods Received Vouchers (GRVs) and will receive stocks daily.
Ensure that consignment reports and Delivery Notes are closed within 48 hours after notification by the Sales and Operations Team.
Monitor debtor’s performance and engage debtors if agreed payments have not been made by the agreed dates.
Send out weekly/monthly debtors’ statements and perform debtors’ reconciliations on a weekly/monthly basis.
Follow-up on Proof of Deliveries for all formal customers and ensure that the copy invoice has a shop stamp, date received, security stamp and the name of the receiving person including signature.
Responsible for promptly and accurately posting into the ERP Inventory and Suppliers Modules, prices per product received by referring to set prices.
Emailing growers, the consignment report as soon as Delivery Note has been closed.
Generate weekly sales reports showing variances to budgets and where appropriate explain material variances.
Monthly volume and variance analysis for all depots.
Processing of utility bills for the depot.
Stationery Management for the depot.
Inventory Management for the depot.
Key Performance Indicator Measure
Operational excellence Reduction of costs and losses
ERP implementation 100% adherence to Standard Operating Procedures
Reporting Adherence to set time frames

Key Skills
Skills and Competencies:
Excellent ICT skills,
Analytical thinking & results focus,
Performance & Productivity Management,
Concern for order and quality,
Excellent supervisory skills,
Knowledge of ERP systems,
Excellent presentation & technical skills,
Negotiation skills,
Conceptual thinking,
Strong business knowledge
Strong communication skills
Organized and able to work independently.
Able to work under pressure
Computer proficiency:
Excellent computer skills, particularly Microsoft Excel, Power Point and experience with Sage Evolution