Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. We believe in the power and potential of every child. We support children’s rights from birth until they reach adulthood and we enable children to prepare for – and respond to – crises and adversity.

We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. In Zimbabwe, we have been building powerful partnerships for children for over 31 years. Plan International operates an equal opportunities policy and actively encourages diversity.

Administration and Procurement Clerk  

Program: Bulawayo and Manicaland

Reporting to the Administration & Procurement Coordinator (APC), the Administration and Procurement Clerk is responsible for providing administrative and procurement support service to the Program Area (PA) team. The role supports the Supporting Adolescents Girls Education (SAGE) Project on Level of effort.

Accountabilities:

• Supports the APC to manage relationships and processes relating to partners and stakeholders.

• Implements PA risk action plans.
• Analyze and consolidate PA requisitions.
• Conducts all procurements for review/approval by the APC.
• Liaise with suppliers and recommend an updated suppliers’ list half annually to the APC.
• Analyses, develops and identify project material requirements derived from the operational plan in collaboration with all department head and staff.
• Comply with Plan’s policy and procedure on procurement, storage, inventory, distribution and receipt of all purchases made.
• Initiates and reviews relevance of the purchase tracking and procurement processes for effective feedback and monitor procurement.
• Carry out regular field visits to verify delivery and usage of project material according to purchases specifications and implementation plan.
• Prepares procurement reports on time.
• Ensure all vehicles and motorbikes are registered, insured and licensed according to local regulatory legislation.
• Maintain an accurate and up to date motorbike and vehicle records (file).
• Timeous updating of all assets in the Asset register.
• To recommend acquisition and disposal motorbikes and vehicles according to the requirements of the operational plan.
• Effective implementation of Plan policy and procedures on management of assets.
• Processes all office rental and related costs in time. Ensure that Plan offices and premises are adequately manned and secured according to Plan’s policy.
• Follow up and liaise with relevant departments to capture and update assets acquired and disposed.
• Carryout physical verification at least bi annually and submit up dated asset registers.

 Child Protection & gender equality mainstreaming

Promotes and abides by Plan policies and procedures including but not limited to:  Gender equality mainstreaming, Safeguarding Policy, Code of Conduct and the related mandatory reporting responsibilities.

Knowledge:

• A degree in Purchasing and Supply Management, Business Administration or Equivalent qualification.
• A minimum of 5 ‘O’ Level passes including English Language and Mathematics
• 3 years relevant working experience at a similar level
• Ability to interpret and work in accordance with laid down procedures

Skills:

• High level of integrity and innovative skills

• Excellent communication and facilitation skills
• Excellent computer literacy skills particularly in Ms Word, Excel, Access and PowerPoint
• Excellent interpersonal skills
• Good report writing skills

Behaviours:

• Ability to work within a team
• Ability to communicate clearly and effectively
• Effective team-player

PLAN INTERNATIONAL’S VALUES IN PRACTICE

We are open and accountable

1. Promotes a culture of openness and transparency, including with sponsors and donors.
2. Holds self and others accountable to achieve the highest standards of integrity.
3. Consistent and fair in the treatment of people.
4. Open about mistakes and keen to learn from them.
5. Accountable for ensuring we are a safe organization for all children, girls & young people.

We strive for lasting impact

1. Articulates a clear purpose for staff and sets high expectations.
2. Creates a climate of continuous improvement, open to challenge and new ideas.
3. Focuses resources to drive change and maximize long-term impact, responsive to changed priorities or crises.
4. Evidence-based and evaluates effectiveness.

We work well together

1. Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
2. Builds constructive relationships across Plan International to support our shared goals.
3. Develops trusting and ‘win-win’ relationships with funders, partners and communities.
4. Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

1. We empower our staff to give their best and develop their potential.
2. We respect all people, appreciate differences and challenge equality in our programs and our workplace.
3. We support children, girls and young people to increase their confidence and change their own lives.