Harare, Zimbabwe

Title: Administration Intern

Location: Harare

Supervisor: Admin Officer

Basic Summary of Functions:

Working under the supervision of the Admin Officer, the Admin Intern primary role will be to support the Administration department with manning the reception and developing a filing system (for both electronic files and hard copy file).

Duties and Responsibilities

• Work closely with the Admin Officer to ensure smooth operation of all administrative matters.
• Answering calls and directing to respective staff members
• Assist with minute taking during weekly meetings
• Assist in sourcing of quotations
• Assist in filing of supporting documents/invoices linked to administration.
• Assist in maintaining an updated and easily accessible hard copy and Electronic Admin Office Filing System.
• Assist with payment processing.
• Assist in receiving of purchased goods and distributing them to user departments and provinces.
• Any other administrative duties as assigned.

Knowledge, skills and abilities

• A customer-friendly attitude and an ability to cope with work-related stress

• Proven proactive skills in identifying cost savings, cost avoidance and efficiency opportunities.
• Ability to develop effective work plan and priorities in order to meet business objectives.
• Demonstrated expertise in building effective relationship with key internal customers and other stakeholders.
• Demonstrated knowledge in pricing, contracts negotiations, conflict resolutions, policies and procedures.
• Good analytical, numerical and mature problem-solving skills.
• Ability to adapt easily to changing needs and patterns of work.
• Excellent report writing and documentation skills.
• Advanced proficiency in Microsoft Office applications such as MS Word, Excel, PowerPoint
• Ability to manage and work under pressure with minimal supervision.
• Good team player, positive attitude, flexible mind, comfortable in working in a multi-cultural setting.
• Strong sense of ethics, integrity, credibility, and respect for diversity.
• Ability to communicate effectively with staff and management with diplomacy and firmness.

Qualifications and requirements

• BAcc/BCom/BTech degree in Business Administration or its recognized equivalent.

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package , professional development and policies and programs that support healthy work/life balance. Join our global workforce to make a positive difference for others - and yourself.

Part time

Requisition - 2020201217

About Us

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, technology, communication and social marketing - creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 60 countries and all U.S. states and territories.

As we evolve to meet the challenges of the future, we stand committed to the principles that have guided our organization for the last 40+ years. Our work continues to be grounded in research and science, strengthened by partnerships and focused on building the capacity of individuals, communities and countries to succeed.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org.

Finance Intern | Harare, Zimbabwe

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